4 min read
Small team and routine
ADHD, business, and invoices: why I built HeyRup
Ten inboxes, one missing invoice, and an accountant waiting for paperwork. Radek Duha on his experience with ADHD and why he built HeyRup.
Business and document management
Articles · Page 11
Invoices, business and finding documents. Find a guide for your situation or browse the latest articles.
What do you need to sort out?
23 · Articles
Find documents
Find invoices in email and keep them from getting lost.
61 · Articles
Service invoices
Work out who bills you for a service and where to find its invoice.
20 · Articles
Accountant handoff
Prepare the records, flag missing documents and hand them over clearly.
19 · Articles
Document organization
Set up folders, an archive and a routine your small team can maintain.
13 · Articles
Document problems
Resolve a missing invoice, an unreadable attachment or an unclear document.
5 · Articles
Your invoicing
From quotes to payment reminders: keep track of invoices you send to clients.
Latest articles
3 min read
Gmail
Find invoices in Gmail: a guide and search query builder
Build a PDF invoice search by month and sender. A practical guide and free tool, with no HeyRup sign-in required.
3 min read
Attachments and access
Payment confirmation arrived, but no invoice. Where should you look?
With online services, the document may be waiting in your customer account. How to find the right place, organisation and period, without rediscovering it every month.
3 min read
Outlook and other mailboxes
Is a separate email address for invoices worthwhile?
When a billing address helps, what it cannot solve, and how to move suppliers to it without losing documents.
3 min read
Service invoices
What do you pay for each month, and where are the invoices?
A small service overview that helps find documents and spot forgotten subscriptions. Without building another complicated system.
3 min read
Monthly handoff
Documents for your accountant: a checklist and handoff message
Check your files before sending and prepare a message for your accountant, with the company, period and missing documents clearly listed.
4 min read
Monthly handoff
What to write to your accountant with invoices: four useful templates
A regular monthly handover, a missing document, a supplement and a correction. Choose a message that tells your accountant what they received and what still needs attention.
4 min read
Monthly handoff
Managing documents even in a month when you are short of time
You do not need to sort your entire inbox every day. What matters is capturing context before it disappears, agreeing on handover and knowing what to do when the plan falls apart.
4 min read
Folders and archive
How to organise invoices without making sorting another job
Simple company folders and a few understandable statuses. We show when a filter helps and when it merely moves uncertainty elsewhere.
3 min read
Folders and archive
Naming invoices so you can find them later
One readable pattern, examples for multiple companies and corrected documents. Plus situations where manual renaming is unnecessary.
3 min read
Folders and archive
Photographing a receipt so it is still readable a month later
Light, complete edges and a quick detail check. A practical process for ordinary and long receipts, and a note that preserves the purchase context.
3 min read
Folders and archive
One mailbox, several companies. How to separate their invoices
The same supplier can invoice you and two companies. Concrete purchases show what to sort by and when to leave a decision open.